Case study 2 min read
A manufacturer with three plants
90% less timesheet admin across three manufacturing plants
A manufacturer was totaling attendance hours by hand across three plants, and every payroll cycle ended in disputes. Infoloop configured the attendance module of OpsDeck, its HRMS, CRM and ERP for manufacturers, for the client's shift patterns. It was live at all three plants in three weeks.
- Industry
- Manufacturing
- Services
- OpsDeck HRMS attendance module, Per-plant configuration and rollout, Ongoing support with a monthly report
- Timeline
- 3 weeks to go live across three sites
Introduction
The objective: payroll-ready attendance data, not a week of chasing hours
The client runs three manufacturing plants on shift work. Attendance hours were added up by hand, and payroll disputes were routine.
The brief was to configure OpsDeck for each plant's shifts, breaks and overtime bands. Deployment had to be fast at all three sites.
The challenge
Attendance data across the three plants was split between paper sign-in sheets, spreadsheets nobody fully trusted and an aging wall clock.
- Every payroll cycle cost the office days of manual totals and calls to supervisors about missing finish times
- Overtime disputes had no reliable record to settle them
- Errors came from honest confusion and card-reader failures, and now and then an incorrect amount reached an employee's paycheck
- Skilled staff spent days every month on arithmetic instead of plant operations
The plants needed one consistent method for recording hours, with an audit trail behind every entry.
Our approach
The project started from a proven product, not a blank page. OpsDeck was already in production elsewhere, so the work focused on configuration for three plants. It flags impossible records, such as a double-length shift or one employee at two sites at once.
Clock-in by gate reader or phone
The same clock-in process works consistently at all three sites.
Plant-specific attendance rules
Shift, break and overtime policies are configured separately for each plant, because each plant operates differently.
Daily exception alerts
Each exception goes to the supervisor who can check it directly with the employee.
One-click payroll export
Generates the file payroll already accepts, with an audit trail behind every recorded hour.
The results
OpsDeck went live across all three sites in three weeks. Payroll now comes from a single export, and disputes are resolved from the audit trail.
90%
less timesheet admin
0
missed punches in payroll
3 weeks
to go live across sites
Technology used
A quick look at what runs behind this build.
| Technology |
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|---|---|
| What we did |
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| Runs today |
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Turn attendance into payroll-ready data
OpsDeck configured for the shifts, breaks and overtime bands at each of your plants. A written quote before work starts, and support after launch.